Overview
Members can be assigned a Member ID for purposes if uniquely identifying them to process things such as Facility Check-ins. Most often this unique Member ID is encoded on keyfob or ID card in the form of a barcode. This makes it easy for them to scan at a barcode scanner as they enter a facility. Member IDs can also be used for manual entry as well without the use of a barcode scanner. Member IDs are optional.
Before You Start
Create a Member profile and click save. Each member will have their own unique ID number.
From the Member Profile, click Edit Profile and scroll to the Member ID box.
Assigning Member IDs/Barcodes
Member IDs can be assigned in two distinct ways:
- Scanned Method/Manual Entry - This is more common - Place your cursor in the Member Id box and scan the barcode on the id card (recommended if you will be scanning cards at check-in). You can also manually type the number in. Then scroll to the bottom and click Save. Member Ids can be alphanumeric (see Notes here) or just numeric and up to 2,147,483,647.
- Automatically - We can configure RecDesk to automatically assign a Member ID to an individual every time a new Member is created. It is recommended to start off with a seed value and then simply increment by 1 ever time a new Member is created. For instance, if the seed value was 1000, the first Member created in RecDesk would have a Member ID of 1001 and the next ones 1002, 1003 etc. In order to implement this, you tell us that you would like auto-assigned Member IDs and what your seed value should be (1000 is generally a good one) and we'll configure it that way. Important Note: This will only apply to new member profiles, and can not push out assignment to existing member profiles. Once auto-assignment is turned on, you will not be able to manually edit the barcode ID field.
Viewing Digital ID Cards for Member IDs
A member's digital barcode can be viewed, saved, and/or printed when viewing a member's profile:
- Once a member's profile is saved with a Member Id (Unique Id and/or barcode id for Member), click on View Barcode:
- A barcode will appear with your organization name, the member's name, the barcode image and number, and the date it was viewed:
- Click Save to Photos to download the file to your browser's default download folder. The file will download as YYYYMMDD_LastNameFirstName.png. On the example above, the downloaded file will be 20250625_HallChrisi.png.
- Click Print to send the file to your printer.
Tips:
If you are assigning a Member ID and receiving an error code - remember that the ID number can be alpha numeric or just numeric and up to 2,147,483,647.
Notes:
Cards that are alphanumeric can be used, but the Member ID field will only save the numeric portion of the card.