Overview
Instructors and Coaches can be allowed to sign in and see their own rosters. You will learn how this is done in this article.
Before You Start
Before Personnel/Volunteers are allowed to sign in, they must be set up under the Admin tab under Personnel/Volunteers and Allow Login must be checked with a Password assigned. See How Do I Give an Instructor or Coach Online Access to See their Rosters? Once you allow instructors/coaches to log in, send them a link to your RecDesk Community site (http://yoursubdomain.recdesk.com/community).
From RecDesk Community, have instructors/coaches click Log In, then click Log in as Instructor/Coach/Volunteer.
Instructor and Coach Sign In To See Program and/or Team Rosters
- Enter Email Address
- Enter the Password Assigned to them in RecDesk Director. Alternately, they can click Forgot Password?, enter their email address, and click Send Email to get a password reset link sent to their email.
- Once logged in, they will then see Programs to which they are assigned as Instructors, and Leagues to which they are assigned as Coaches.
Instructors
- Click on My Programs, then click on a program name to view the Roster. Then click Actions and these options are available for the Roster currently visible:
- Take Today's Attendance (see Notes here)
- Email Participants (as To)
- Email Participants (as Bcc)
- Display/Copy Email Addresses
- Text(SMS) All Participants
- Display/Copy Text/SMS Addresses
- Export Basic List to Excel
- Export Full Detail to Excel
- Instructors can also view Detail and Schedule tabs for the Program
Coaches
- Click on My Leagues, then click on a league name to view the Team Roster(s) for All Teams to which they are assigned as Coaches. Then click Actions and these options are available for the Roster currently visible:
- Email Team (as To)
- Email Team (as Bcc)
- Display/Copy Email Addresses
- Text(SMS) All Participants
- Display/Copy Text/SMS Addresses
- Export Basic List to Excel
- Export Full Detail to Excel
- Coaches can also view Standings and Schedule tabs for the League
Notes:
- Attendance can be taken until 11:59 pm for all dates except the last scheduled date. Attendance can only be taken until the end time of the program on the last scheduled date of the program. To take attendance on the last day of a program after the program has ended (until 11:59 pm), contact your RecDesk Customer Success Manager and ask to see all programs/filters from Instructor Access.
- Coaches assigned as League Admin can see all Teams for that League