How do I Create a Facility Fee Schedule for FlexScheduler?

  Overview

Facility Fee Schedules must be added to make reservations in house with RecDesk FlexScheduler. The purpose of the fee schedules is to calculate the total fee for the reservation.

  Before You Start

Before adding Facility Fee Schedules, you should create Fee Types (Standard Fee Types) and Add-On Fee Types that are appropriate for your organization. See How do I Set Up Custom Categories and Drop Down Lists?

   From the Dashboard, click on the Facilities tab and select the facility you wish to add a fee schedule to. While viewing a Facility, navigate to the Fee Schedules tab and click the Edit button.

Facility Fee Schedules (For FlexScheduler Only)

Adding Standard Fees

1. Select the Fee Type 1 from the drop down
2. Enter the Amount of the Fee
3. Select the Default Rate Calculation for this fee from the drop down:
   • Per Occurrence - the fee amount entered will be applied once per occurrence of the reservation
   • Per Hour - the total fee for that reservation for this facility will be calculated by multiplying the number of hours by this hourly fee amount
   • Per Minute - the total fee for the reservation for this facility will be calculated by multiplying the number of minutes reserved by this per minute fee amount
4. Fee Schedules can be set to be applicable to Only Residents or Only Nonresidents by choosing Residency Restriction from the drop down (see How do I Set Residency Based on Town/City Name(s) or Zip Code(s)?)
5. Repeat for all Standard Fees (up to 12) 

Adding Add-On Fees 

1. Select the Add-On Type 1 from the drop down
2. Enter the Amount of the Fee
3. Select Residency Restriction from the drop down (see How do I Set Residency Based on Town/City Name(s) or Zip Code(s)?)
4. Repeat for all Add-On Fees (up to 12)

  Tips:

The fee schedule tab is only creating fees for in-house use. You will need to create the online fees in the online reservations tab. See How do I enable facility online reservations?